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FY17 IT Spend Plan Due
August 26, 2016
Memorandum
To: Executive Leadership Team
Cost Center Managers
From: Shari DeLung //signed// for Jose R. Aragon
Associate Director for Administration
Timothy S. Quinn //signed//
Associate Chief Information Officer
Chief, Office of Enterprise Information
Subject: Fiscal Year 2017 Combined Bureau Information Technology Acquisition Spend
Plan and the Office of Acquisition and Grants Advance Procurement Spend Plan
The purpose of this memorandum is to announce a combined request for the Bureau’s Information Technology (IT) Acquisition Spend Plan and the Office of Acquisition and Grants’ (OAG) Advance Procurement Plan. This combined data call supports the Achieving Cost Efficiencies for Science (ACES) Headquarters recommendation to streamline and combine data calls. Compliance with this data call will reduce the length of acquisition lead time once requisitions have been received in OAG. Submitting an entry will allow us to appropriately assign the work so it can be awarded in a timely manner.
Modifications to the plan this year are a result of the requirements specified in the Federal IT Acquisition Reform Act, which requires the USGS to plan for and capture all Information Management and Technology spending. IT spend plans are an integral component to facilitate obtaining delegated authority from the Department to make IT purchases.
Background:
The combined plan is in accordance with Secretarial Order (S.O.) 3309; Public Law 100-656 (Title V); and Title VIII, Subtitle D of the National Defense Authorization Act for Fiscal Year 2015, Pub. L. No. 113-291, which requires agencies to forecast a spend plan for each fiscal year.
Required Action by August 26, 2016, from each USGS Cost Center:
Submit entry forms (link below) by Friday, August 26, 2016, for each product or service meeting the following requirements. Plan forecasts are required by statute and must be made available to small businesses for the purpose of planning marketing strategies for each fiscal year beginning on October 1. Step-by-step instructions are also available on the site below.
https://collaboration.usgs.gov/aei/ei/IIM/cpic/IT%20SPend%20Plan/SitePages/Home.aspx
For non-IT purchases, only products or services over $150,000, including scientific instrumentation, office supplies and non-computer electronics, should be submitted. This includes submissions for orders and calls against existing contracts, but not for modifications of existing contracts. Entries should also be submitted for cooperative agreements and grants over $150,000.
For IT purchases, all products or services regardless of the dollar amount must be included. Desktops, laptops and peripherals can be submitted individually or consolidated into one entry. Information Technology products include:
- Computer Equipment (desktop and laptop computers, monitors, keyboards, printers, scanners, mice and peripherals)
- All Servers
- All copy/printing/scanning machines that are connected to the network.
- Telecommunications infrastructure (routers, circuits, other network devices)
- Smart Computing Devices (iPads, tablets, smartphones, etc.)
- Radio Equipment (radio devices, transmitters, receivers, frequencies)
- Software (all computer software including operating systems, applications and databases)
- IT Contracts (maintenance of hardware and software, full life cycle software development, service desk, IT operations, etc.)
Please DO NOT submit an IT entry for the following product categories:
- Office Supplies (CDs, DVDs, thumb-drives, etc.)
- Non-Computer Electronics (televisions, scanners, fax machines, typewriters, VCR/DVD players, projectors, smart boards)
- Government Employee Salary Costs
- Science Instrumentation that does not send or receive a signal (bird bands, microscopes, etc.)
Points of Contact:
If you have questions please contact David Newman (djnewman@usgs.gov) or Melissa Gill (mgill@usgs.gov). Thank you in advance for your support in responding to this data call.