IT Spend Plan Reopened

Please submit items here:

https://collaboration.usgs.gov/aei/ei/IIM/cpic/IT%20Spend%20Plan/SitePages/Home.aspx

ORIGINAL MEMO

From: Paul McEnrue

To: Executive Leadership Team
——–

The purpose of this memorandum is to announce a combined Advance Procurement Plan for the Bureau’s Information Technology (IT) Acquisition Spend Plan and the Office of Acquisition and Grants’ (OAG) Advance Procurement Plan. This combined data call supports the Achieving Cost Efficiencies for Science (ACES) Headquarters recommendation to streamline and combine data calls. Compliance with this data call will expedite approval of your purchase requests and reduce the length of acquisition lead time once requisitions have been received in OAG. Submitting an entry will allow us to appropriately assign the work so it can be awarded in a timely manner.

Background:

The combined plan is in accordance with Secretarial Order (S.O.) 3309 and Public Law 100-656 (Title V), which requires agencies to forecast a spend plan for each fiscal year.

Required Action by August 25, 2014, from each USGS Cost Center:

Submit entry forms (link below) by August 25, 2014, for each product or service meeting the following requirements. Plan forecasts are required by statute and must be made available to small businesses for the purpose of planning marketing strategies for each fiscal year beginning on October 1. Step-by-step instructions are also available on the site below. https://collaboration.usgs.gov/aei/ei/IIM/cpic/IT%20SPend%20Plan/SitePages/Home.aspx
For non-IT purchases, only products or services over $100,000 should be submitted. This also includes scientific instrumentation, office supplies and non-computer electronics.

For IT purchases, only products or services over $3,000 AND which fall into one of the following IT categories should be submitted:

1. Computer Equipment (desktop and laptop computers and peripherals)

2. All Servers (regardless of price)

3. Telecommunications infrastructure (routers, circuits, other network devices)

4. Smart Computing Devices (iPads, tablets, smartphones, etc.)

5. Radio Equipment (radio devices, transmitters, receivers, frequencies)

6. Software (all computer software including operating systems, applications and databases)

7. IT Contracts (maintenance of hardware and software, programming, and labor supporting technology)

Please DO NOT submit an IT entry for the following product categories:

1. Office Supplies (CDs, DVDs, thumb-drives, etc.)

2. Non-Computer Electronics (televisions, scanners, fax machines, typewriters, VCR/DVD players, projectors, smart boards)

3. Government Employee Salary Costs

4. Science Instrumentation (bird bands, microscopes, etc.)

WebEx Training:

A WebEx session, titled “FY 2015 Combined Bureau IT Acquisition and OAG Advance Procurement Spend Plan,” will be offered to assist employees with completing this requirement. The date and time is below:

Tuesday, July 22 @ 1:00 PM (Eastern)
Thursday, August 7 @ 10:00 AM (Eastern)

If you have any questions please contact L. Ree Clark (lmclark@usgs.gov) or Melissa Gill (mgill@usgs.gov). Thank you in advance for your support in responding to this data call.